Bookings
Inspections
Record vehicle condition at pickup and return
Inspections let you document the condition of a vehicle before handing it to a customer (pickup inspection) and when they return it (return inspection). Inspection reports can be exported as PDF.
When Inspections Are Available
The inspection section appears on the booking detail page when the booking status is:
- Confirmed — Pickup inspection can be started
- Picked Up — Return inspection can be started
- Returned — Both inspections are visible (read-only if finalized)
Inspection Fields
Each inspection (pickup and return) includes:
| Field | Description |
|---|---|
| Odometer | Current mileage reading |
| Fuel Level | Fuel gauge level (percentage or fraction) |
| Checklist | Condition checklist items — each marked as Pass, Fail, or N/A |
| Damages | Text description of any existing damage |
| Notes | Additional notes or observations |
Inspection Workflow
- Start Inspection — Open the inspection form
- Fill Details — Record odometer, fuel, checklist, damages, and notes
- Save — Save the inspection (can be edited later)
- Finalize — Lock the inspection permanently (cannot be undone)
Finalizing an inspection is permanent. Once finalized, the inspection data cannot be edited. Make sure all information is correct before finalizing.
PDF Export
Finalized inspections can be exported as PDF documents for record-keeping or customer signatures. The PDF includes all inspection details, the booking reference, vehicle info, and timestamps.